A number of new enhancements have been added to HCOM; available as of October 24, 2011.  See Eureka, Harvard’s learning management systems for detailed specifics.

Highlights of the new release:

• Several changes to the Vendor Justification Form, including the ability to transmit different forms with mutiple vendors.  Users will no longer have to fill out the form if the sponsored amount is less than $5,000.
• Approvers can now see and verify the vendor mailing address from the Approval screen.
• Approvers can now view the completed Vendor Justification Form if needed.
• Emails for price and quantity holds will now be delivered to the Final Approver.
• Three new columns, Posted Invoice Amount, Balance and PO status,  have been added to the HCOM Purchase Order Summary Report.
• A New HCOM Report, the Transaction Summary Report has been added to the Reporting tab.  This report displays PO details, Invoice details and Payment details all in one report.
• Three new audit reports have been added to the HRVD^HCOM^Audit Reports responsibility:

  I. HCOM Auto Release of Price hold Report: lists invoices that were not placed on price hold because they were within the $9.99 price tolerance.

  II. HCOM Quantity Ord Hold Report: lists final approvers who were notified by e-mail for overbilling authorization due to Qty hold.

  III. HCOM Price Hold Report: lists final approvers who were notified by e-mail for overbilling authorization due to Price hold

There are several expected enhancements to HCOM with this release. To see full details, a HCOM New Releases folder has been created on Eureka. To access the information, go to Eureka>>Financials>>Job Aids>>HCOM New Releases.

Want to learn more about the HCOM enhancements? The CWD HCOM Training Team will be holding demonstrations of the new HCOM features during the week of June 27. In addition, HCOM Design & Implementation Managers will be hosting walk-in sessions on the new Procedure to Maintain Charge Accounts feature. Sessions will be held in Cambridge and Longwood. HCOM Shoppers and Approvers will be able to register for sessions next week on the HCOM iSite.

There are several expected enhancements to HCOM with this release. To see full details, a HCOM New Releases folder has been created on Eureka. To access the information, go to Eureka>>Financials>>Job Aids>>HCOM New Releases.

Want to learn more about the HCOM enhancements? The CWD HCOM Training Team will be holding demonstrations of the new HCOM features during the week of June 27. In addition, HCOM Design & Implementation Managers will be hosting walk-in sessions on the new Procedure to Maintain Charge Accounts feature. Sessions will be held in Cambridge and Longwood. HCOM Shoppers and Approvers will be able to register for sessions next week on the HCOM iSite.

A new HUBS release will be taking place during the week of June 13.  Take a look at Eureka for new work instructions and job aids that will explain all of the details to budget tool users.

As reported in the April e-News, current Desktop Standards for University-wide administrative applications have been updated and contain the minimum and recommended hardware, software, and operating systems for use with University Financial Applications, the Harvard University Budgeting System (HUBS), PeopleSoft Human Resource Applications, CREW, GMAS, CAADS and Student Financial Systems.

Interenet Explorer is the supported browser for financial applications and the administrative applications mentioned above. The recommended version of Internet Explorer is now version 8.0.

Financial Systems Solutions (FSS) convened a cross-application testing group to test Windows 7 and Internet Explorer 8 with the applications. The group has prepared a document containing details for recommended browser settings in all of the above applications: Using Internet Explorer 8 and Windows 7 with Administrative Applications. It is strongly advised that all users and IT departments review this document when installing Windows 7 machines (Internet 8 comes bundled with Windows 7) and/or prior to installing and using Internet Explorer 8 with earlier versions of Windows operating systems with the applications named in the document.

If you have any questions concerning the updated desktop standards and/or the approved use of Internet Explorer 8, please contact the UIS Help Desk at 617-496-2001, or send an email.

See all of this year’s important deadlines here: http://vpf-web.harvard.edu/training/enews/html/current.php

CREW users know there are many reports available, but unsure of what those reports are and what business purpose is served by the report.  This post will tell you where you can find more information about specific CREW reports.

The following report catalogs are available on ABLE:

• CREW Financial Reports
• CREW HR Reports
• CREW GMAS Reports
• CREW Student Financials Reports

Each of these reports include the Report Name, Business Purpose and Description.  Questions about the reports should be directed to the UIS Helpdesk at 617-496-2001, or via email.

As a result of last week’s FINDINI release, two new enhancements will make it easier for HCOM Approver’s to view and act on HCOM Requisitions.

1. The Notifications screen now appears on the homepage:   This enhancement shortens the time it takes to get to the list of Requisitions awaiting approval.

2. The Supplier site information has been added to the Approver’s screen.  Approvers can now view the site information in addition to the vendor name.

If you have any questions about these enhancements, please contact the UIS Help Desk at 617-496-2001 or via email at uis_helpdesk@harvard.edu.

A new issue of the
Harvard University Administrative Systems e-News
is now available

 http://vpf-web.harvard.edu/training/enews/html/current.php

 This month’s regular issue contains important information for users of the Harvard University administrative systems, including:

 FINDINI 3.2.13 Release Next Weekend
Find out the availability of the Oracle Financial applications next weekend.

 CREW Outage Information for March 4-7, 2011
CREW outage information is provided so you can plan accordingly.

 February 2011 CREW Financial, Sponsored, CAPS, and Student Release Items
Read about the new CSV output available for the GL Balance Sheet Report, and note the important steps needed to reschedule currently scheduled report requests.

Human Resources Reporting News  
Learn more about the new sub report which returns only the most recent signed Confidentiality Agreement by employee within a department.

 Electronic Check Deposit Procedures and Guidelines
The Cash Receipts Office provides this excellent review of new and existing procedures surrounding electronic check deposit.

Sponsored System Updates
New releases are coming for GMAS and HIRBERT.

 Upcoming Releases
A look ahead at the planned outages for several systems.

e-News notifications are sent to an automatically generated list of users of the Harvard financial, HR, and reporting systems to provide them with important details regarding changes to the applications, Harvard business policies, procedures, and deadlines.  If you think you received this in error, refer to: http://vpf-web.harvard.edu/training/who-gets-the-enews.html

Harvard University Administrative Systems e-News
admin_systems_enews@harvard.edu
On the web at:  http://vpf-web.harvard.edu/training/enews.html

Update 11:43 am: PIN applications are once again available.  It is recommended that you close down your web browser and re-open it before trying to connect to a PIN-enabled application.

Pease note that all PIN-enabled applications are currently unavailable.  This includes all financial and HR applications such as Oracle, PeopleSoft, GMAS, CREW, etc.

Updates will be sent as soon as more information is available.

On the heels of announcing the availability of online training for HCOM, CWD has announced two new online training courses:

Receiving Standing Orders: Split-Code Example
Setting HCOM Preferences

The simulations give you the option of viewing a demonstration or trying out the functionality yourself to familiarize you with HCOM and how it is being used at the University.

For more information about HCOM, visit the HCOM iSite.  Questions about the training simulations should be sent to Patty Hatch or Ilena Williams.